All about us

We’re a strategy-led construction communications company that helps builders, designers, and developers get clear, get noticed, and get chosen.

At Bid.Shape.Shake, we help construction businesses show up with clarity, and stand out where it counts. From bold branding to razor-sharp bid writing, we shape how our clients communicate and shake up how they win work. We believe clear messaging changes everything: confidence, cash flow, and culture.

Why Construction
Firms Choose Us

75%

Government tender and EOI submission win rate

50%

Higher success rate than the industry standard

>>

We’re not just tender writers – we’re strategists

Meet the Team

A brief paragaph about the team

  • Founder & Director

    Kylie founded The Bid Coordinator in 2018 after identifying a need for a construction-specific branding, tender strategy, management and design agency.

    With a double degree in architecture and construction management, Kylie offers more than eight years of built environment/infrastructure experience from roles including fit-out project manager, estimator and contract administrator across Tier 1 and 2 companies within Australia, including Lendlease. 

    Kylie has worked on private and government bids ranging in value from $500,000 to $2.5 billion, and combines an eye for clean design and writing with technical knowledge and strategic thinking. 

    She can rapidly synthesise tender strategy, analyse clients and competitors, and present complex source material cleanly.


  • Human Resources Manager

    Lucy is responsible for general staff morale. She achieves this by demanding high quality belly rubs from the entire team.

    When she’s not working hard (like a dog, apparently), Lucy manages an extensive portfolio of bones and balls, many which can be found under the couch. Lucy’s responsibilities include digging holes, obnoxious tail wagging and causing a general ruckus.

    With over 10 months experience in this role, Lucy is a proven team member. While laws and legislation might not be her forte, sniffing butts, chasing sticks and naps certainly are.

    Her motto is ‘Woooooof!!!!’

Our Values

These are more than words on a page — they’re how we show up, what we expect of each other, and what our clients experience in every project.

  • We stay calm under pressure and know how to keep things moving without the drama. We’ve seen what works, what doesn’t, and how to hold a high standard when it matters. You won’t find us dropping the ball we’ve got the experience to back our judgement and the grit to follow through.

  •  We’re thinkers and doers. We spot what’s missing, flag what’s risky, and fix what’s broken. We move before the gap becomes a problem — that’s how we lead.

  • We do better work when we’re grounded, clear, and calm. That means managing our time, our wellbeing, and our vibe — so what we bring to the table makes everything better.

Tender Writing and
Bid Management FAQs

What are tender writing services?

Tender writing services help you create professional, persuasive submissions that win work, especially for government and large infrastructure projects. We handle strategy, writing and compliance.

Why use professional tender writers?

Professional tender writers know how to frame your business in a way that scores. We write for evaluators, align with criteria, and avoid the fluff that loses points.

What does bid management include?

Full bid management covers strategy, content planning, writing, editing, team coordination, compliance checks, and submission. We run the whole process so you don’t have to.

How are you different from other bid writing services?

We specialise in construction. That means we get the technical language, the deadlines, and the expectations. Our construction-first mindset means sharper bids and stronger results.

Who handles the actual writing?

Both. Whether you’re launching a new venture or repositioning a 30-year-old name, we tailor your brand strategy to your growth goals and market position.

What assets do we walk away with?

Our professional tender writers and senior bid consultants draft and refine every word. You get quality writing backed by construction expertise and tender smarts.

How much do tender writing services cost?

Costs depend on project size and complexity, but we’ll agree on a budget upfront, before we start work. No hourly surprises. Just real value tied to real results.

Do you manage government tender writing?

Yes. Government tenders are one of our core specialties. We understand how agencies score, what red flags to avoid, and how to position your business as a low-risk, high-value choice.

Can you act as our bid coordinator?

Absolutely, that’s what we’re here for. Our team steps in as the bid coordinator: mapping content, chasing inputs, setting timelines and keeping your tender moving. No more internal chaos.

What’s the difference between bid writing and tender writing?

These are essentially just different terms for the same process. Bid writing services and tender writing services both focus on winning competitive submissions.

Do you offer tender writing services across Australia?

Yes. We work with construction businesses across Australia. From metro to regional, we know the landscape and tailor content for local, state and federal opportunities.

What sectors do you support with tender writing?

Civil, commercial, infrastructure, engineering, trade services and government-focused consultants. If there’s a tender involved, we’re the partner you want.

What’s your win rate for tenders?

We help our clients achieve win rates up to 75% on government and EOI submissions. That’s 50% above industry average – and no, that’s not a typo.

Can you help us improve internal bid capability?

Yes. If you want to build internal skills, we offer tools and guides to help your team act as their own bid consultants. We can create professional, easy-to-use tender templates and arrange InDesign training so your team can handle tenders internally.